DRAFT: This module has unpublished changes.

Massachusetts College of Liberal Arts

Rugby Football Club Constitution

 

Article I:          The name of this club shall be Massachusetts College of Liberal Arts Rugby Football club.

 

Article II:        The Purpose of this club is to have all interested MCLA students participate in organized Rugby.

 

Article III:       Membership of the MCLA Rugby Football club

 

  1. Membership will be open to all interested MCLA students.
  2. Active Members need only attend meetings and practices.
    1. To attain membership attendance at half of all activities over any given three week period is required.
    2. If an active member misses practices and meetings for three months in a row they will be rendered inactive and lose all official membership privileges.
  3. Only active members may play in the games.
  4. Active members will be asked to pay a yearly due no higher than $ 2.00
  5. Active members are required to sign an insurance waiver to play in a game and complete medical information.
  6. Active members have the rights to run for office, propose amendments to the club constitution and vote in all club elections and matters.
  7. The club, in return will supply physical training, understanding of the sport, teamwork, and the incredible experience of playing rugby.

 

Article IV:       Executive Board

 

  1. The Executive Board shall consist of the Co-Presidents (one male and one female), Co-Vice Presidents (one male and one female), Secretary, Treasurer, and Equipment manager.
    1. The Presidents’ responsibilities include, but are not limited to:
      1. To chair all executive board, general, and emergency meetings.
      2. To represent MCLA Rugby Football club in all matters state wide.
      3. The Presidents will be elected by club members for a one year term.
      4. To provide in conjunction with the Secretary an agenda for all meetings.
      5. To be in attendance of all Rugby Football Club meetings unless two hour notice before any meeting is given.
      6. The Presidents have the power to call emergency meetings when necessary.
      7. To help in the planning of any of the executive board member’s events.
      8. The Presidents will be responsible for running at least one community service event a year.
    2. The Vice Presidents’ responsibilities include, but are not limited to:
      1. To serve as the Presidents in their absence.
      2. To assist the Presidents in all decision making.
      3. To inform all club members of an amendment to the constitution one week before vote.
      4. To help all other Executive Board officers with their responsibilities if needed.
      5. The Vice Presidents will be responsible for running at least one fundraiser per year.
    3. The Treasurer’s responsibilities include, but are not limited to:
      1. To take on the powers of the Presidents and Vice Presidents in their absence.
      2. To keep a detailed record of all of the club’s financial transactions.
      3. To inform the MCLA student government and MCLA Rugby Football Club members of all expenses.
      4. The Treasurer shall be responsible for preparing and submitting the yearly budget and any necessary supplemental budgets.
    4. The Secretary’s responsibilities include, but are not limited to:
      1. To take on the powers of the President, Vice President, and Treasurer in their absence.
      2. To keep a record of attendance at:
        1. Meetings
        2. Practices
        3. Matches
        4. Any event run by the Rugby Football Club
        5. To take minutes at all meetings.
        6. To bring a copy of the minutes to SGA and the MCLA Rugby Football Club Executive Board meeting.
    5. The Equipment Manager’s responsibilities include, but are not limited to:
      1. To be responsible for the maintenance and storage of all club equipment.
      2. To keep a detailed record of all Rugby Football Club equipment
        1. To record equipment purchases.
        2. To record equipment that is borrowed by club members.
        3. To record equipment that is rendered useless and discarded.
    6. Collectively the Executive Board shall:
      1. Hold weekly meetings.
      2. Keep all members updated on all club happenings.
      3. Represent the Rugby Football Club on campus.
      4. Attend all events unless otherwise excused.

 

Article V:        Meetings and Practices:

 

  1. There will be a Rugby Football Club executive board meeting once every week to discuss all club activities. The meetings will be held according to times, dates, and necessity of business. Emergency meetings may be called by the President.
  2. There will be a Rugby Football Club meeting bi-weekly so that all members may be informed of all activities the club is and or will be involved in. The meetings will be held according to times, dates, and necessity of business.
  3. Meetings are not mandatory but attendance is highly recommended for the healthy growth of the club.
  4. Practices are not mandatory, but any player who wishes to play in matches must attend two thirds of all practices in the two weeks before a match unless otherwise excused by coach or captains.

 

Article VI:       Nominations and Elections:

 

  1.  Any member of the club is eligible to run for office. At the meeting directly before elections, nominations will be accepted for the offices. Nominations will be taken verbally from the floor and must be seconded in order for the name to be placed on the ballot.
  2. The Presidents and Vice Presidents will consist of one male and one female per office to equally represent the men’s and women’s teams.
  3. The election of officers and captains shall be by a majority vote of present club members. Elections will be held by a secret ballot drawn up by the secretary. If no candidate attains a majority vote on the first ballot, a run-off will occur between the two highest candidates. Elections will be held last meeting of the fall semester.
  4. A quorum is needed to hold any type of club business. 1/2 of the entire active membership constitutes as a quorum.
  5. The Executive Board holds the right to vote on and change any decision the Rugby Football club makes as a general body.

 

Article VII:      Removal of Executive Board Officer

 

  1. For an officer to be impeached an active member has to present the issue in a meeting for discussion.
  2. If there is any significant reason for the officer to be impeached a hearing will be held between the Executive Board, advisor, and officer in question.
  3. Following the hearing the discussion will be presented to the general body and a vote will be taken. There must be a 2/3 majority of the quorum in favor of impeachment for the impeachment to stand.
  4. Valid grounds for impeachment are missing three or more meetings or receiving a red card in a match.

 

Article VIII:     Amendments will be made on a nominate and then debate followed by a 2/3 vote of a quorum.

 

 

DRAFT: This module has unpublished changes.